Students

Lecturers

     & Staff

Borrowing materials

Lecturers, staff, and students may borrow books  at the Circulation Desk upon presentation of a valid KPTM ID. Patrons who check out library materials are responsible for the materials until they are officially returned to the Library.  Your KPTM  ID is not transferable and any patron found  violating  this rule will be suspended from borrowing privileges.

Loan Periods

The loan period for circulating items is 14 days, unless they are being recalled.  The loan periods vary in accordance to patrons’ status, and item type.  Therefore, patrons should take note of the due date marked on each item. The Library reserves the right to recall any material on loan.  Determination of due dates do not include public holidays or days when the Library is closed. 

Recalls

The Library reserves the right to recall any material on loan.   A fine of $2.00 per day will be imposed  for failure to respond to a recall notice.

Renewals

Books can be renewed at the Circulation Desk. Renewals should be made on or before the due date. Overdue charges will be levied for items past their due dates.  A patron has to inform the library staff  in person about a renewal and produce the book at the Circulation Desk. Books cannot be renewed if they are on hold for another patron; or have been renewed twice before; or if the patron’s library record has been blocked. 

Patrons are expected to be responsible for keeping track of due dates and returning materials on time. Notices are posted  within 7 days of the item being overdue and a fine will be imposed. Failure to receive a notice does not exempt patrons from fines. Unpaid fines can result in  suspension of borrowing privileges, cancellation of membership, blocked transcripts, and delayed graduation.
 

If a patron wishes to obtain an item that is already in circulation, a request for a reservation on that item may be made at the Circulation Desk. Once the item is returned, it will be kept for 7 days for the new  borrower.  If the item is not claimed by the new borrower, it will either be returned to the shelves or lent out to the next patron on the list.
 

Loss or Damage of  materials

Every borrower is held responsible for the condition of the items borrowed. Any loss or damage of items should be reported immediately. The Library has the authority to ask for compensation in the form of a replacement of the lost or damaged materials. The borrower will be charged the cost of the item, a processing fee of  RM25.00 and the accumulated fines. 

In cases where the current price is not available, the price will be determined based on the original  purchase  price through the acquisition records with an increase of  10% per annum [date of purchase] and subject to a maximum increase of 100%.

In cases where the price of the book cannot be  determined, the following fines may be imposed :

1. Local books - pay an estimated amount not exceeding RM100 and processing fee RM25.00.
2. Imported books - pay an estimated price not exceeding  RM300 and processing fee of RM25.00.

A patron will be suspended from borrowing privileges if the due date exceeds 14 days.  In such a case, the patron will be suspended for one month for the first record, and one semester for the subsequent record. In the event when privileges are being terminated, no circulation transactions will be extended until all fines have been paid.

Address Change

It is the responsibility of  every patron to notify the Library of any change of address,  phone number, or email address to avoid unnecessary difficulties in contacting patrons regarding reservation, overdues, and fines.  Failure to notify the Library may result in problems when trying to contact patrons.  Failure to receive mail or read overdue notices will not be accepted as grounds for reduction or cancellation of fines.